This role oversees preventative maintenance programs, sanitation compliance, equipment upkeep, and vendor coordination while ensuring facilities remain safe, efficient, and compliant with all applicable regulations. The position also performs and oversees general facility maintenance and minor repairs, proactively identifying and resolving issues to minimize downtime and maintain uninterrupted operations. While trade licenses are not required, the ability to troubleshoot building systems and complete basic repairs is expected.

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Reports to: Operations Manager

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Responsibilities:

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Facility & Grounds Management

• Oversee maintenance and upkeep of approximately 60,000 square feet of warehouse, office, garden, and operational facilities.

• Maintain facility infrastructure including HVAC systems, coolers/freezers, fire suppression systems, sprinkler systems, and utilities.

• Perform or coordinate general maintenance and minor repairs including carpentry, plumbing fixes, electrical troubleshooting, and building upkeep.

• Conduct routine inspections to identify maintenance needs and ensure safe operations.

• Maintain exterior grounds, parking areas, and surrounding property conditions.

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Equipment & Warehouse Systems

• Maintain warehouse equipment including forklifts, pallet jacks, carts, racking systems, and floor scrubbers.

• Coordinate maintenance and repair schedules for material handling equipment.

• Ensure equipment remains safe and operational.

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Fleet Management

• Oversee maintenance, licensing, inspections, and repair of fleet vehicles.

• Ensure compliance with DOT, state, and federal transportation regulations.

• Coordinate preventative maintenance and vendor service.

• Support vehicle movement and operational needs when required.

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Preventative Maintenance & Compliance

• Maintain preventative maintenance schedules for facilities and equipment.

• Ensure OSHA compliance and safety program adherence.

• Maintain AIB compliance documentation including sanitation, pest, and temperature logs.

• Participate in incident investigations and safety improvements.

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Vendor & Project Management

• Manage vendor relationships to ensure quality service and competitive pricing.

• Oversee facility repairs, installations, and capital improvement projects.

• Obtain quotes, coordinate purchasing, and manage project implementation.

• Assist with operational expansion and facility improvement projects.

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Maintenance Systems & Documentation

• Manage maintenance work order systems and track repair needs.

• Maintain facility documentation including manuals, engineering drawings, and infrastructure records.

• Track maintenance costs and assist with annual facilities budgeting.

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Team Collaboration & Support

• Train staff and volunteers on safe equipment operation.

• Support warehouse operations including deliveries or receiving when needed.

• Participate in staff meetings and operational planning.

• Promote a team-oriented environment by assisting staff and volunteers as needed.

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On-Call Responsibilities

• Serve as an on-call resource for facility and security issues.

• Occasionally perform evening or weekend maintenance work when necessary.

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Other Duties:

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This job description outlines the primary responsibilities of the position but is not intended to be a comprehensive list of all duties. Responsibilities may change as organizational needs evolve.

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Qualifications:

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• Bachelor’s degree or equivalent experience preferred.

• Minimum 5 years of experience in facility maintenance, warehouse operations, fleet management, or related field.

• Strong working knowledge of facility systems and preventative maintenance practices.

• Trade licenses (electrical, plumbing, HVAC) are not required, but the ability to troubleshoot building systems and perform minor repairs is strongly preferred.

• Experience operating warehouse equipment such as forklifts and pallet jacks.

• Experience operating box trucks or similar vehicles preferred.

• Class B Commercial Driver’s License preferred but not required.

• Strong organizational and problem-solving skills.

• Ability to manage vendors, maintenance schedules, and multiple projects.

• Proficiency in Microsoft Office applications including Word, Excel, and Outlook.

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Physical Requirements & Work Environment:

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Ability to lift up to 70-100 lbs. and move pallets up to 2,000 lbs. Ability to work at heights and in ambient, cooler, and freezer zones for extended periods. This is an onsite management role requiring physical inspections and preventive maintenance in all weather conditions.

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Key Expectations:

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• Proactive problem solving with multiple solution options and budget awareness.

• Prioritize cost-effective in-house solutions before outsourcing.

• Stay organized and manage competing priorities effectively.

• Be hands-on with basic maintenance tasks.

• Supervise and support Facility and Sanitation Associates.

• Ensure compliance with AIB standards and food safety protocols.

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Monthly Budget, FMX, and Fleet Reporting SOP:

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• Update budget tracker with actual expenditures, revenues, and verify calculations.

• Generate FMX dashboard report including work order rates, maintenance compliance, downtime stats, and costs.

• Compile fleet updates including fuel use, repairs, and compliance concerns.

• Prepare and send monthly email report with attachments to leadership.

• Ensure proper archiving and record-keeping of reports.

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This is a full-time salaried position with a competitive compensation package, including: vacation and sick leave, health, dental, vision, life and insurance, short-term disability & 401K contribution match. The Chattanooga Area Food Bank is an Equal Opportunity Employer.

Salary Range: $55-58K/year, based on experience.

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